Electronic Record Keeping

Electronic Record Keeping

What problem does it solve? Implementation of Electronic Record Keeping (Keeps confidential information secure, keeps all information in the same place, eliminates the waste of paper and paper expense, and eliminates the expense of record storage) -Easily accessible from remote locations such as the field -Supports working from home. -All staff would have access to records -Eliminates having to request records from other offices and waiting on their arrival -Cost effective and better for the environment. What is your solution and who does it apply to? Implementation of electronic records allows staff to access information from remote locations such as the field, court, and home. This access allows workers to access information in a timely fashion to assist in making safety decisions for children. Access to police records, court orders, and DCPP records via an electronic source will allow staff to use less paper (money saving and environment friendly) and provide workers the information they need for the safety of the children involved as well as worker safety. What is the anticipated impact? Allows staff to access information more effectively to ensure client and worker safety, allows for the reduction in paper waste, and the cost of record storage.


The manpower to scan these items into a database and figuring out who gets access to what information

Less office space (and offsite) locations being used to store files. It would be more environmentally friend (oh how many times have I sneezed from opening a filing cabinet) it would make working from home more feasible.

In medical charts, many papers are duplicated because the same information needs to be recorded in multiple places. If we moved to EMR, there would be a streamlining of staff time which would translate to more face-to-face time with patients or more patients served. At the state hospitals there are clerks who service the medical charts and communicate with outside service providers. Their jobs could morph or change as needed by the adoption of EMR.

This is extremely important. Electronic records have been the way to go for years now and the amount of time and money lost through physical copies is huge. This will greatly increase overall efficiency.

This is a great idea. Check out post 283 for a way we can execute this! It deploys simple, familiar tools (Javascript programmed PDFs with workflows and Microsoft integrations) that are cost effective for employees to use to design electronic forms, documents and processes iteratively, from the bottom-up, while enabling instant access to electronic data that can guide digital government design from the top down.

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