I support this.
I agree that there is a learning curve, but our current society expects things to be online and and that they should be able to type of up applications (instead of print them out and complete by hand). We have been attempting to digitize everything that we used to store in cabinets. This has saved us time, makes the files more secure and has significantly reduce lost/misfiled paper files. In addition, the empty cabinets can be sold by the state and will not take up floor space.
Once we rethink our paper processes to design the electronic PDF forms systems from the bottom up, centered around staff and users, we can evolve toward more sophisticated digital tools and platforms more efficiently and effectively as time goes by. This plan meets staff where they are and helps them evolve at a steady pace with the assistance they need. Departments can grow more organically toward digitization without relying on high cost solutions that are designed by outside vendors.
This would help tremendously for certain projects where multiple copies are needed for different people. If we are able to view something online it will eliminate the multiple copies and not have massive amounts of paper being saved. This will mean less filing cabinets taking up space. Also the amount of money and time that goes into printing the paper. These projects need multiple signatures and change hands frequently, because of this it tends to hold up State projects on roads and bridges.
Saves time, money and other resources to go digital. The current paper form method is time consuming and requires so many hands to touch a project that before long the associated cost of a project skyrockets. Double data entry is also antiquated and a redundant waste of time and energy.
Anything that can simplify the use of forms is of great benefit not only to the employees, but to the public as well. Forms need to be end user friendly and forward thinking. We are behind the times so to speak in this area. This is a good idea and I vote yes for it.
In the name of improved accountability, maximum efficiency, and enhanced accuracy, the State of New Jersey should encourage the appropriate use of technology (including the increased use of electronic documentation that is advocated here).
WELCOME TO THE 21ST CENTURY !!!!
Digital signatures on electronic forms saves so much paper and time!
The next and most critical step in this proposed digital system is writing the application(s) that can then process that information on the back end.
I am all for technology and have worked in previous jobs with systems that were designed to do what the state hopes to do with digitization. However, without a culture of learning in the state it is unlikely technology, including digitization, will result in the intended outcomes of increased efficiency, productivity and cost savings. Creating such a culture requires a plan and implementation at the highest level of the organization.
Educating folks on the benefits of certain technological advances is a challenge. Further, getting buy in from those use to and comfortable with old systems poses a challenge. However, providing adequate notice and training on the new technology would be of benefit and may help bridge the gap between the old and new.
Good job! What a time and money saver!
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